Add a meeting room, board room, or event hall to your app in a few simple steps.
Add rooms
Navigate to the Locations > Settings page by pressing the "Settings" icon next to the location's name > Rooms.
Scroll down and press the
Addbutton under all the rooms.
3. Fill in the room details.
4. Press Create in the top right corner.
Room details
Room photo | 2x1 format |
Name | The name of the meeting room |
Seating capacity | The number of spaces for people to occupy |
Description | Any details about the room you want users to see on the app |
Availability increment | The frequency of available time for room booking. It shows up as a step on booking |
Min & Max time | Minimum & maximum duration limits for bookings created by members |
Preparation time | The period of time that will be reserved between bookings |
Money | The monetary price in the local currency. Users' total payment will depend on the unit price and the flat price stated within a price tier. The $ symbol changes to your currency symbol. |
Credits | If credits are enabled in your location, state the number of credits required to book one hour. Users' total payment for a booking will depend on the unit price and the flat price stated within a price tier. |
Rescheduling Policy | The period of no-refund and no rescheduling time if a booking is deleted before it starts |
Visibility | Determines the room visibility level. |
Booking | Determines which groups of users can immediately book the room, while others can apply for a booking. |
Abandoned Booking Protection* | Automatic removal of ghost bookings from the room's calendar if nobody checks in. Available only with a Room Display app. *This option appears only if the room is totally free of charge. |
Booking permissions
Room booking permissions are set in the "Booking" section in the app. Here are all the values available:
Booking Setting | Meaning |
Administrators | Only administrators can make bookings immediately, while all the other users can apply for bookings. |
Location Members | Administrators and location members can make bookings immediately, while all the other users can apply for bookings. |
Network Members | Administrators, location members, and network members can make bookings immediately, while external users can apply for bookings. |
Public | All users can make bookings for the room immediately. |
By default, the "Booking" permission setting is set as "Public". However, you can change the setting for certain rooms if you do not want all users to book the room immediately.
FAQ
What should I add to the Rooms?
What should I add to the Rooms?
The Rooms page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the Rooms page too.
How can I block off rooms from bookings for several days?
How can I block off rooms from bookings for several days?
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all rooms and desks are unavailable for bookings by your customers on those dates.
How can I check the user's room bookings in the app?
How can I check the user's room bookings in the app?
Quickly check and verify your customers' booking in any of these ways:
Navigate to Locations > Rooms > open the room your nonmember booked and check the calendar. You'll find all the booker information by opening a room booking.
Visit the Notifications page to see all bookings according to your notification settings. Manage notifications
Ask your customer to show you the booking right in their web or mobile app on the Account page > Room Bookings > open a booking for the necessary day.
Can members book a room at no charge?
Can members book a room at no charge?
Your members can book rooms for free if you give them a 100% discount for "Rooms" in their subscriptions. Also, administrators can disable the "Money" and "Credits" switches to let users book this room for free at any time.
How to define the room booking schedule for members and nonmembers?
How to define the room booking schedule for members and nonmembers?
Configure the booking schedule in your location's settings. Configure the location schedule