The integration of Spacebring with Google Calendar allows for syncing future, new and updated bookings with a selected calendar in real-time.
The integration allows syncing:
Room bookings
Desk bookings
Office bookings
Equipment booking
Parking bookings
Why sync bookings
Syncing bookings between Spacebring and Google Calendar might be useful if:
You want to integrate with the marketplace (e.g., LiquidSpace).
You are migrating from another platform and need to quickly recreate all future bookings made in your previous software in Spacebring.
To ensure complete control over bookings, payments, and communication with bookers, we highly recommend accepting all bookings directly through the member web portal and mobile app. This approach allows easy access to booking data, payments, and analytics, while also showcasing other services like desks and plans, and enabling new customers to create accounts and book conveniently.
Prerequisites
For accurate booking sync with Google Calendar, make sure to remember and complete the following:
Each resource can sync with only one Google Calendar. For example, a "Meeting room" resource can sync with a "Meeting room" Google Calendar.
Create separate calendars in your Google account and name them after your resources. For example, a calendar called "Meeting room," "Hot desk 1," etc. This will help ensure clarity when selecting a calendar for every resource.
Bookings created in Google Calendar can only be managed from Google Calendar.
Enable the Google Calendar integration
To connect the integration:
Go to Spacebring > Integrations page by pressing the menu (...) next to the location's name > Google Calendar.
Connect your Google account and provide permission to read and write into your calendars.
Set up one-way sync
To only sync new and updated bookings from Spacebring to Google Calendar, enable one-way Google Calendar sync:
Go to Resources > Rooms, Desks, Offices, Equipment, or Parking.
Select a resource > press the (...) menu next to it >
Edit.In the "Calendar sync" section, choose the calendar to sync bookings with.
How the one-way sync works
All future, new, and updated bookings created for a resource in Spacebring will sync to the selected Google calendar.
Bookings made in this Google Calendar won't sync to Spacebring.
Set up two-way sync
To synchronize bookings from Spacebring to Google Calendar and vice versa, enable two-way Google Calendar sync.
Use two-way sync to integrate with marketplaces or transfer all bookings from another platform to Spacebring.
For this:
Go to Resources > Rooms, Desks, Offices, Equipment, or Parking > select a resource > press the (...) menu next to it >
Edit.In the "Calendar sync" section, choose the calendar to sync bookings with.
Enable "Two-way sync" switch >
Save.
How the two-way sync works
All future, new, and updated bookings created in Spacebring will sync to the selected Google calendar.
All future, new, and updated bookings made in Google Calendar will also be synced to Spacebring.
For desk, office, and parking lot bookings, one booking in Google Calendar books 1 seat in the corresponding resource in Spacebring.
Repeated bookings from Google Calendar are not synced to Spacebring. When there is an attempt to create a repeated booking in Google Calendar, administrators are notified about it in Spacebring. Only the first booking from the repeating event syncs to Spacebring.
Disconnect Google Calendar
To disconnect Google Calendar:
Go to Spacebring > Integrations page by pressing the menu (...) next to the location's name > Google Calendar.
Press
Disconnectand confirm your choice.
After disconnecting Google Calendar, all bookings synced from Google Calendar are removed from Spacebring automatically.
FAQ
Why did Google Calendar fail to create a booking?
Why did Google Calendar fail to create a booking?
If you received an error message in Spacebring stating that Google Calendar failed to create a booking, refer to our article that describes why the error appeared and the necessary steps to follow.
How to remove the event created in Google Calendar from member web portal and mobile apps?
How to remove the event created in Google Calendar from member web portal and mobile apps?
When you use two-way sync with Google Calendar, you need to manage all bookings created through Google Calendar directly in Google Calendar. If you no longer need Google Calendar sync, disconnect Google Calendar integration, and all bookings created by Google Calendar will be automatically removed.
Can users sync bookings to their Google Calendar?
Can users sync bookings to their Google Calendar?
Yes, users can add their bookings made in the member web portal and mobile apps to their Google Calendar upon making a successful booking.
