You can assign rooms, desks, offices, parking lots and equipment to members to accurately manage resource occupancy and availability in your space.
Use cases
Allocate certain rooms, desks, offices, parking lots, and equipment long-term to specific customers and make them unavailable to others.
Control the availability of resources when selling plans for them (e.g., dedicated desks)
Track which resources are taken and available on the timeline.
Organize a hybrid office setup and allow users to book seats daily.
How to assign resources
In the "Assignments" section, press
Add.
Choose the resource to assign.
Choose whether to:
Enable the
Entire resourceswitch and fully assign the resource.
Disable the switch and assign a number of seats/spaces/items within the resource capacity.
Rooms can only be assigned entirely.
You can assign unlimited resources to a single user or company.
How assignments work
A resource can be assigned to multiple users or companies, but all assignments must be of the same type: either the entire resource or by seats. If the entire resource is assigned to a customer, it cannot be assigned by seats to others, and vice versa.
Entire resource assignments
The resource becomes visible and bookable only to the customer(s) it’s assigned to and administrators.
Other users can neither see nor book it.
Seat assignments
When a resource is assigned by seats, all users see the resource's availability reduced by the number of assigned seats, spaces, or items.
Once all seats are assigned, the resource shows as “Fully occupied”.
Assigned customers don’t need to book the resource—it’s reserved for them for the subscription duration or until the assignment is removed.
How users view their assigned resources
Users can see the resources assigned to them by following these steps:
Go to the Account > Assignments page.
View all the resources assigned, organized by location. Each assignment shows whether the entire resource is assigned to you or a specific number of seats, and the end date of the assignment's validity.
If the resource is assigned in a company subscription, both company managers and members can see it on their Assignments page.
How to cancel assignments
Administrators can cancel assignments in two ways:
Edit the customer's subscription > tap the (...) menu next to the assigned resource in the "Assignments" section >
Remove.
Assignments will automatically expire when the subscription is canceled or ends.
Once the subscription with a resource assignment ends or the assignment is removed - the resource availability automatically updates.
How assignments affect occupancy and floor plans
Administrators track all resource assignments on the Analytics page > Occupancy tab and can see the name of the customer they are assigned to, as well as the assignment dates. Track occupancy
Resource assignments affect the occupancy rate.
Assigned resources are shown in green color for administrators in Spacebring:
on floor plans on the Occupancy page until fully assigned.
on floor plans under the Resources tab until fully occupied.
Assigned resources are shown in white color on floor plans for users in the member web portal and mobile app.