Your space may have dedicated desks for members. Use this guide to organize the rental of dedicated desks and track their occupancy.
Enable dedicated desk sign-ups
Create dedicated desk plan(s) you offer with its conditions and perks included, such as expiring credits, discounts on rooms, events, shop products, or credit packages, as well as access to the door, printing, and other amenities.
Disable the "Sign up" option so that you can link this plan within the desk itself.
Add dedicated desks on the Resources > Desks page.
Create a "Dedicated desk" resource with its general seating capacity, or each dedicated desk number separately if you want to let customers select their preferred seat. Desk setup options
Set up an hourly or daily price if you allow short-term bookings of this desk.
Enable the "Plans" switch and link the corresponding plan(s) for this desk.
How users subscribe to a dedicated desk
From the customers' perspective, the process is straightforward:
Users browse available desks on the Desks page and proceed with sign-up.
When subscribing, the selected number of seats or the entire desk is assigned to the customer.
Result:
Administrators receive a notification about a new sign-up. Manage admin notifications
A recurring subscription is automatically created for the customer with the number of seats or the entire desk assigned to them.
The customer will automatically receive and pay invoices for the desk rental.
Customers with a subscription to a dedicated desk do not need to book it every day, as it is fully assigned to them for the duration of their subscription.
How to track dedicated desk occupancy
Administrators see the availability of the dedicated desk on the Desks page automatically reduced by the number of assigned seats for this desk.
The availability automatically updates if someone's subscription with an assignment for this desk ends or is canceled.