Use the Desks page to feature all your workstations.
You can add two types of resources to the Desks page: hot desks and dedicated desks.
Type | Explanation | Usage Recommendations |
Hot Desk | These are shared desks that are not dedicated to a specific person or company and must be booked daily. |
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Dedicated Desk | These are not shared desks that are dedicated to particular members during their subscription period. |
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Enable Desks
To enable the Desks, follow the steps below:
Go to Locations > Settings page (the "Settings" icon next to the location's name) > Desks.
Turn on the "Desks" switch and configure the "Book Ahead" setting.
Add desks
Navigate to the Locations > Settings page > Desks.
Scroll down and press the
Addbutton under all the desks.
Enter the desk information.
Press
Create.
Desk details
Desk photo | 2x1 aspect ratio. On the desk button, the image will be cropped to a square and centered. On a booking page, it'll show uncropped. |
Type | |
Name | The name of the desk. We recommend naming desks according to the zones in your space they are located in: e.g. "Open Space", "Lounge Zone," etc. It will ensure accurate occupancy tracking by zones and help users locate the desk they have booked. |
Seating Capacity | The number of seats this desk allows |
Description | Appears on the booking page. Include any essential information your customers need to know before booking. |
Money | The monetary price per seat per day. |
Credits | The credit price per seat per day. |
Day Passes | Appears for hot desk type. Enable to allow members to book this desk with day passes. |
Visibility | Manage the desk visibility level to administrators, location members, network members, or the public. |
Booking | Determines which groups of users can immediately book the desk, while others can apply for a booking. |
Desk booking permissions
Desk booking permissions are set in the "Booking" section in the app. Here are all the values available:
Booking Setting | Meaning |
Administrators | Only administrators can make bookings immediately, while all the other users can apply for bookings. |
Location Members | Administrators and location members can make bookings immediately, while all the other users can apply for bookings. |
Network Members | Administrators, location members, and network members can make bookings immediately, while nonmembers can apply for bookings. |
Public | All users can make bookings for the desk immediately. |
By default, the "Booking" permission setting is set as "Public". However, you can change the setting for certain desks if you do not want all users to book the desk immediately.
FAQ
How can I block off desks from bookings for several days?
How can I block off desks from bookings for several days?
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all rooms and desks are unavailable for bookings by your customers on those dates.
How can I check the user's desk bookings in the app?
How can I check the user's desk bookings in the app?
Quickly check and verify your customers' booking in any of these ways:
Navigate to Locations > Desks > select a date > tap the list button at the top right. By opening a desk booking, you'll find all the information about the booker.
Visit the Notifications page to see all bookings according to your notification settings. Manage notifications
Ask your customer to show you the booking right in their web or mobile app on the Account page > Desk Bookings > open a booking for the necessary day.
How to define the desk booking schedule for members and nonmembers?
How to define the desk booking schedule for members and nonmembers?
Configure the booking schedule in your location's settings. Configure the location schedule