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Add a desk

Create your hot desks and dedicated desks for hourly and daily bookings

Updated this week

Use the Desks page to feature all your workstations.

You can add two types of resources to the Desks page: hot desks and dedicated desks.

Type

Explanation

Hot Desk

These shared desks are not dedicated to a specific user or company.

Dedicated Desk

These are fixed desks dedicated to particular users during their booking or subscription period.

Enable Desks

To configure the Desks page, go to Spacebring and follow these steps:

  1. Press the menu (...) next to the location name on the left-side panel > Location Settings > Desks page and turn the "Desks" switch on.

  2. Configure the "Book Ahead" property.

  3. Manage the "Day Passes" switch. Use day passes

Add desks

To add a new desk, follow these steps:

  1. Navigate to the Resources > Desks page from the left-side panel.

  2. Press the Add button under all the desks.

3. Fill in the desk details.

4. Press Done in the top right corner.

Desk details

Section name

Meaning

Desk photo

2x1 aspect ratio. On the desk button, the image will be cropped to a square and centered. On a booking page, it'll show uncropped.

Type

Name

The name of the desk. We recommend naming desks according to the zones in your space they are located in: e.g. "Open Space", "Lounge Zone," etc. It will ensure accurate occupancy tracking by zones and help users locate the desk they have booked.

Seating Capacity

The number of seats this desk allows

Description

Appears on the booking page. Include any essential information your customers need to know before booking.

Availability increment

The frequency of available time for desk booking. It shows up as a step on booking.

Min & Max time

Minimum & maximum duration limits for bookings created by users.

Money

The monetary price per seat per hour. Users' total payment will depend on the unit price and the flat price stated within a price tier. The $ symbol changes to your currency symbol.

Credits

The number of credits required to create a booking. Users' total payment for a booking will depend on the unit price and the flat price stated within a price tier.

Day Passes

Appears for hot desk type. Enable to allow members to book this desk with day passes.

Rescheduling Policy

The period of no-refund and no rescheduling time if a booking is deleted before it starts.

Visibility

Manage access to the desk by making it visible to the right customers.

Booking

Determines what users can immediately book a desk while others can apply for a booking. Understand booking permissions

Access

Determine the access control group to which the user is synced upon creating a booking.
​*Appears if you have the integration with the access control system connected to the location

FAQ

How can I block off desks from bookings for several days?

If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all rooms and desks are unavailable for bookings by your customers on those dates.

How can I check the user's bookings in Spacebring?

Quickly check and verify your customers' booking in any of these ways:

  1. Navigate to Resources > Desks > select the "Bookings" tab and a date. By opening a desk booking, you'll find all the information about the booker.

  2. Visit the Notifications page to see all bookings according to your notification settings.

  3. Go to the Customers page > choose a user > click on Bookings > find the necessary booking. Customers also can see all their bookings right in the member web portal or mobile app on the Account page > Bookings.

How to define the desk booking schedule for members and nonmembers?

Manage the booking schedule by configuring the location schedule.

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