Use the Desks page to feature all your workstations.
You can add two types of resources to the Desks page: hot desks and dedicated desks.
Type | Explanation |
Hot Desk | These shared desks are not dedicated to a specific user or company.
|
Dedicated Desk | These are fixed desks dedicated to particular users during their booking or subscription period.
|
Enable Desks
To configure the Desks page, go to Spacebring and follow these steps:
Press the menu (...) next to the location name on the left-side panel > Location Settings > Desks page and turn the "Desks" switch on.
Configure the "Book Ahead" property.
Manage the "Day Passes" switch. Use day passes
Add desks
To add a new desk, follow these steps:
Navigate to the Resources > Desks page from the left-side panel.
Press the
Addbutton under all the desks.
3. Fill in the desk details.
4. Press Done in the top right corner.
Desk details
Section name | Meaning |
Desk photo | 2x1 aspect ratio. On the desk button, the image will be cropped to a square and centered. On a booking page, it'll show uncropped. |
Type | |
Name | The name of the desk. We recommend naming desks according to the zones in your space they are located in: e.g. "Open Space", "Lounge Zone," etc. It will ensure accurate occupancy tracking by zones and help users locate the desk they have booked. |
Seating Capacity | The number of seats this desk allows |
Description | Appears on the booking page. Include any essential information your customers need to know before booking. |
Availability increment | The frequency of available time for desk booking. It shows up as a step on booking. |
Min & Max time | Minimum & maximum duration limits for bookings created by users. |
Money | The monetary price per seat per hour. Users' total payment will depend on the unit price and the flat price stated within a price tier. The $ symbol changes to your currency symbol. |
Credits | The number of credits required to create a booking. Users' total payment for a booking will depend on the unit price and the flat price stated within a price tier. |
Day Passes | Appears for hot desk type. Enable to allow members to book this desk with day passes. |
Rescheduling Policy | The period of no-refund and no rescheduling time if a booking is deleted before it starts. |
Visibility | Manage access to the desk by making it visible to the right customers. |
Booking | Determines what users can immediately book a desk while others can apply for a booking. Understand booking permissions |
Access | Determine the access control group to which the user is synced upon creating a booking. |
How administrators see desk bookings
Quickly check your customers' desk bookings in any of these ways:
Navigate to Resources > Desks > select the "Bookings" tab and a date.
By clicking on a specific desk booking, administrators can check more details about it, including the price and payment method. For bookings paid via a payment gateway, you can also check the transaction status and other details by clicking
Transaction, right from the booking page.
Visit the Notifications page to see all bookings according to your notification settings.
Go to the Customers page > choose a user > click on Bookings > find the necessary booking.
Ask a customer to show you the booking right in their member web portal or mobile app on the Account page > Bookings.
FAQ
How can I block off desks from bookings for several days?
How can I block off desks from bookings for several days?
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all rooms and desks are unavailable for bookings by your customers on those dates.
How to define the desk booking schedule for members and nonmembers?
How to define the desk booking schedule for members and nonmembers?
Manage the booking schedule by configuring the location schedule.