Use the Desks page to feature all your workstations.
You can add two types of resources to the Desks page: hot desks and dedicated desks.
Type | Explanation |
Hot Desk | These shared desks are not dedicated to a specific user or company.
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Dedicated Desk | These are fixed desks dedicated to particular users during their booking or subscription period.
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Enable Desks
To configure the Desks page, follow these steps:
Go to Locations > Settings page > Desks page and turn the "Desks" switch on.
Configure the "Book Ahead" property.
Manage the "Day Passes" switch. Use day passes
Add desks
Navigate to the Locations > Settings page > Desks.
Scroll down and press the
Addbutton under all the desks.
Fill in the desk details.
Press
Createin the top right corner.
Desk details
Desk photo | 2x1 aspect ratio. On the desk button, the image will be cropped to a square and centered. On a booking page, it'll show uncropped. |
Type | |
Name | The name of the desk. We recommend naming desks according to the zones in your space they are located in: e.g. "Open Space", "Lounge Zone," etc. It will ensure accurate occupancy tracking by zones and help users locate the desk they have booked. |
Seating Capacity | The number of seats this desk allows |
Description | Appears on the booking page. Include any essential information your customers need to know before booking. |
Availability increment | The frequency of available time for desk booking. It shows up as a step on booking. |
Min & Max time | Minimum & maximum duration limits for bookings created by users. |
Money | The monetary price per seat per hour. Users' total payment will depend on the unit price and the flat price stated within a price tier. The $ symbol changes to your currency symbol. |
Credits | The number of credits required to create a booking. Users' total payment for a booking will depend on the unit price and the flat price stated within a price tier. |
Day Passes | Appears for hot desk type. Enable to allow members to book this desk with day passes. |
Rescheduling Policy | The period of no-refund and no rescheduling time if a booking is deleted before it starts. |
Visibility | Manage access to the desk by making it visible to the right customers. |
Booking | Determines what users can immediately book a desk while others can apply for a booking. Understand booking permissions |
FAQ
How can I block off desks from bookings for several days?
How can I block off desks from bookings for several days?
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all rooms and desks are unavailable for bookings by your customers on those dates.
How can I check the user's desk bookings in the app?
How can I check the user's desk bookings in the app?
Quickly check and verify your customers' booking in any of these ways:
Navigate to Locations > Desks > select a date > tap the list button at the top right. By opening a desk booking, you'll find all the information about the booker.
Visit the Notifications page to see all bookings according to your notification settings. Manage notifications
Ask your customer to show you the booking right in their web or mobile app on the Account page > Desk Bookings > open a booking for the necessary day.
How to define the desk booking schedule for members and nonmembers?
How to define the desk booking schedule for members and nonmembers?
Configure the booking schedule in your location's settings. Configure the location schedule