Create a desk booking
To book a desk, go to Locations > Desks > select a date and number of seats you want to book.
Users can click on the desk or on the ⓘ button next to it to view the desk description and properties.
To create a desk booking, users choose the following details:
Date — select the necessary date.
Seats — adjust the number of seats if necessary.
Time — select the desired time.
Booker — user for whom the booking should be made. This feature is exclusive to administrators and company managers, who have the authority to create bookings on behalf of company members when needed.
Company managers can make desk bookings for other company members either with company day passes, credits, or a company invoice.
Memo — a private note visible only to the user and administrators.
Promo code — allows a user to redeem a discount on the desk booking if they qualify for any discounts.
Payment — select the payment method with which they want to pay. Understand payment methods.
Once a desk booking is made, users can add it to their Google Calendar.
View desk bookings
Users view their own desk bookings on the Account > Bookings page and can manage them from this page. They also see upcoming bookings on the banner on the main Locations page and receive push notifications about upcoming desk bookings. Understand users' notifications
Edit or cancel a desk booking
To edit a desk booking, users follow these steps:
Open the booking > press
Edittop right.Make changes or press
Cancelto cancel a booking.
The following changes to the desk bookings are allowed:
Booking change | Payment gateway | Day passes |
Date and start time | Editable up to a certain time before the booking starts, per desk rescheduling policy.
Adjusting the start time automatically updates the end time to maintain the initial duration. | Editable up to a certain time before the booking starts, per desk rescheduling policy. |
End time | Non-editable. | Editable before and during the booking. |
Seats | Non-editable. | Editable before, during, and after the booking with additional day passes charged or refunded. |
Memo | Editable before, during, and after the booking. | Editable before, during, and after the booking. |
Users can’t change the duration of a desk booking. To extend the booking, they should create a booking for a new time slot.