Create equipment booking
To book equipment, users go to Locations > Equipment and select the following details:
Equipment — what they want to book.
Date — the necessary rental date.
Quantity/Items — the number of units needed.
Time — the desired time slot (if equipment is available for hourly booking).
You can set up equipment for hourly or full-day rentals by configuring Min time, Max time, and Availability increment.
In the booking form, users choose:
Booker — the user for whom the booking is made. Booker selection is available only to administrators or company managers who can create bookings for their company members.
Memo — a private note visible only to the user and administrators.
Promo code or Coupon — allows a user to redeem a discount on the equipment booking if eligible.
Payment. Understand payment methods. The total price for a booking is calculated based on the price tiers added for this equipment, factoring in any applicable discount from the user's subscription or entered promo code.
Once a booking is made, users can add it to their Google Calendar.
How users see their equipment bookings
Users can see their equipment bookings on the Account > Bookings page.
Upcoming bookings appear for them as a reminder on the banner on the Locations page.
Users receive notifications-reminders before the booking starts and ends. Understand users' notifications
How users manage their equipment bookings
To manage their equipment booking, users follow these steps:
Open the booking on the Account > Bookings page.
Press
Edittop right to reschedule it according to the rescheduling policy.Press
Cancelbelow it to cancel it.
For hourly equipment bookings, editing duration is not possible. Users can create a booking for a new time slot to extend their booking.
How administrators see equipment bookings and availability
Administrators can track all equipment bookings in the following ways:
On the Equipment timeline
Go to Resources > Equipment in Spacebring.
Open the "Timeline" tab and select a date if needed.
View all bookings on a calendar, visually showing the booker's name, duration, and number of items booked.
Quickly check specific equipment availability for a specific time slot on a specific date when a customer inquires.
Click on a booking to see its details.
Create a new booking directly from the calendar.
On the Notifications page
Track all new equipment bookings on the Notifications page. Manage admin notifications
By Customer Profile
To check equipment bookings of a specific customer:
Open their profile from the Customers page.
Go to Bookings > find the relevant booking.