Enable real-time resource availability and interactive bookings through floor plans.
Floor plans come as an add-on and are available on specific plans. To order floor plans, follow these steps.
How floor plans are used by users
Users go to Member Web Portal or Mobile App > select the available desk, room, or office on the floor plan and make a booking.
Rooms
To view or book available rooms via the floor plan, users do the following:
Go to Locations > Rooms > select the necessary floor.
Tap on the associated resource on the floor plan which is shown as green.
Proceed with a room booking.
Users can identify the availability of the rooms on the floor plan by the following colors:
Green fill — the room is available for booking now.
Red fill — the room is already booked at the moment.
White fill - the room is assigned to other companies or members and is not available for booking.
Desks
To view or book available desks via the floor plan, users do the following:
Go to Locations > Desks > select the necessary floor.
Tap on the associated resource on the floor plan which is shown in green.
Proceed with a desk booking.
Users can identify the availability of the desks on the floor plan by the following colors:
Green fill — the desk is available for booking on the selected day.
Red fill — the desk is already fully booked on the selected day.
White fill - the entire desk is assigned to other companies or members and is not available for booking or rent.
Offices
To view, book, or apply for the available offices via the floor plan, users do the following:
Go to Locations > Offices > select the necessary floor.
Tap on the associated resource on the floor plan which is shown in green.
Proceed with booking an office or applying for it.
Users can identify the availability of the offices on the floor plan by the following colors:
Green fill — the office is available for bookings or applications.
Red fill — the entire office is assigned to your company but is fully booked on the selected day, or all the seats in the office are assigned.
White fill — the entire office is assigned to other companies or members and is not available for rent.
How floor plans are used by administrators
In addition to seeing floor plans through the Resources tab in Spacebring, administrators can view the availability of desks, rooms, and offices on the floor plan in Spacebring via the Analytics > Occupancy page.
Floor plans under Resources
Floor plans on the Rooms, Desks, and Offices pages are designed to keep track of daily bookings.
Administrators can identify the availability of the resource on the floor plan by the following colors:
Green fill - the resource is available on the selected day.
Purple fill - the resource is occupied on the selected day.
White fill - the resource is not available for rent.
The resource will be displayed in green on the floor plans on the Resources > Rooms/Desks/Offices pages until booked.
Occupancy
Administrators can check what resource has an assignment, and if it is available now or in the future, by going to the Analytics > Occupancy page > selecting the necessary resource, floor, and date.
When pressing on the resource, administrators can quickly view the resource's description in a pop-up window.
Administrators can identify the availability of the resources on the floor plan by the following colors:
Green fill - the resource is available or partially assigned on a selected date.
Purple fill - the resource is fully assigned to a company or member on a selected date.
White fill - the resource isn't available for assignments.
To view the specific resource availability on the necessary date via the floor plan, you can choose the right date and select the necessary resource type. For example, you can disable all resources except the "Office" to check which office is available for bookings or applications.
FAQ
Why do I need a floor plan?
Why do I need a floor plan?
In addition to allowing users to book rooms or desks directly from the floor plan, having a floor plan helps administrators see the full layout and availability of the space on the Occupancy page, making it easier to track and optimize usage.
Is it secure to show all my resources on the floor plan?
Is it secure to show all my resources on the floor plan?
Users can only see the location of the specific desk, room, or office but the floor plan doesn't show them what office is taken by what company or member, so it is fully secured.
Can other users see the floor plan on the Occupancy page?
Can other users see the floor plan on the Occupancy page?
The Occupancy page is visible only to administrators in Spacebring, so other users cannot access it. Users can view the floor plan on the Desks, Rooms, and Offices pages.