Use floor plans
Updated today

Your app enables real-time resource availability and interactive bookings through floor plans.

How floor plans work

Users select the available desk or office on the floor plan and make a booking. Administrators view the availability of desks and offices on the floor plan via the Analytics > Occupancy page.

Floor plans are available for viewing and bookings on the web and mobile apps.

Floor plans come as an add-on and are available on specific plans.

How to enable floor plans

Prerequisites

  1. Add all resources that you have in the space to your app on the relevant pages (Rooms, Desks, Offices) of each location.

  2. Prepare a plan for each space in any format with the names of the rooms, desks, and offices stated on the image in the same way you have them named in your app.

Do the following to upload one or several floor plans to your app.

  1. Contact our support and complete the purchase for the floor plans add-on.

  2. Share the name of the location to which the floor plan has to be uploaded, and our team will build the floor plan based on the file shared and upload it to your app.

The Spacebring team will do the initial setup of the floor plan and upload it to the location. Our customers can contact support if edits to the uploaded floor plan are needed.

It takes up to 14 days for our team to create one floor plan.

How to use floor plans

Desks

To view or book available desks via the floor plan, users do the following:

  1. Go to Locations > Desks > select the necessary floor.

  2. Tap on the associated resource on the floor plan which is shown as green.

  3. Proceed with a desk booking.

Users can identify the availability of the desks on the floor plan by the following colors:

  • Green fill — the desk is available for booking on the selected day.

  • Red fill — the desk is already fully booked on the selected day.

  • White fill - the desk is assigned to another company and is not available for booking or rent.

Offices

To view, book or apply for the available offices via the floor plan, users do the following:

  1. Go to Locations > Offices > select the necessary floor.

  2. Tap on the associated resource on the floor plan which is shown as green.

  3. Proceed with booking an office or applying for it.

Users can identify the availability of the offices on the floor plan by the following colors:

  • Green fill — the office is available for bookings or applications.

  • Red fill — the office is assigned to your company but is fully booked on the selected day.

  • White fill — the office is assigned to another company and is not available for rent.

Occupancy

Administrators can check what desk or office has any assignment or is available now on the Locations > Analytics > Occupancy page by selecting the necessary floor.

Administrators can identify the availability of the resources on the floor plan by the following colors:

  • Green fill - the desk or office is available for booking or rent.

  • Red fill - the desk or office is assigned to a company.

  • White fill - the resource isn't available for assignments.

When pressing on the office or desk, administrators can quickly view the resource's description in a pop-up window.

To view the specific resource on the floor plan, you can enable the necessary resource and disable others. For example, you can disable all resources except the "Office" resource to check which office is available for bookings or applications.

How to add a floor

Administrators can request adding a floor by contacting our support. For this, you should navigate to Locations > Settings > Floors > press the Contact us button.

FAQ

Why do I need a floor plan?

If your space has more than one floor, your users may face difficulties finding a necessary room/desk/office upon arrival. Having a floor plan inside your app allows users to make a booking directly from the plan, where they can check where exactly the resource booked is located.

Is it secure to show all my resources on the floor plan?

Users can only see the location of the specific office or desk, but the floor plan doesn't show them what office is taken by what company, so it is fully secured.

Can other users see the floor plan on the Occupancy page?

The Occupancy page is visible only to administrators, so other users cannot access it. Users can view the floor plan on the Desks and Offices pages.

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