Upon receiving the floor plans from Spacebring team, administrators need to upload a plan to the location. Learn how to add or delete floor plans, change the floor's name, set a different visibility, and map the resources in this guide.
Only administrators with "Settings" permission can edit and delete floor plans.
Upload a floor plan
To upload a floor plan and make it functional, follow these steps:
Go to Spacebring > Resources > Floors page.
Press the
Add floorbutton and upload the SVG floor plan provided by our team.Add the plan name and set the plan visibility.
Map all your rooms, desks, offices, or other resources you wish to make bookable on your floor plan.
Press
Create.
Map resources
When uploading your floor plan, a crucial step is to map your resources onto it. Correctly mapping all your resources is essential for ensuring a seamless booking experience directly from your floor plan.
You should map all resources to their areas, whether they are free or occupied. After a resource is mapped on the floor plan, you can then assign it to a customer. Once assigned, it will automatically show as fully assigned on the floor plan.
Once you upload your floor plan file on the Resources > Floors page, manage mapping:
Map a room or area as one resource: Click on the area on your floor plan, then select the relevant resource from the dropdown. Ideal for areas that are booked as a whole or where people choose available seats without needing to reserve specific ones.
Map individual seats as separate resources: Click on each seat on the floor plan and assign it to its corresponding resource. Perfect for dedicated desks or individual seats in a shared office.
Unmap resources: Click on the mapped area/seat on the floor plan and choose "Not selected" from the dropdown. Useful when you need to correct a mapping mistake, or temporarily remove a resource from the floor plan.
Edit a floor plan
To edit the floor plan, follow the next steps:
Go to Spacebring > Resources > Floors > press on the (...) menu button near the necessary floor and select
Edit.
Apply the changes: edit name, visibility, and map or unmap resources by pressing on the necessary area. Green areas are already mapped.
Press
Save.
If a previously mapped resource was deleted, its area will appear in orange for administrators on the Floors page. You can recreate and map it again if needed. Once mapped, it will become available for users to book directly from the floor plan.
Delete a floor plan
It may happen that you no longer need a floor plan. To delete the floor plan, follow a few simple steps:
Go to Spacebring > Resources > Floors.
Press on the (...) menu button near the necessary floor and select
Delete.
Removing a floor is irreversible and cannot be undone. If you decide to add the previously removed floor, simply re-upload the original SVG file provided by the Spacebring team.