Spacebring enables your customers to independently manage their company's billing details, email addresses, spending options, and more, while certain aspects can only be managed by the administrator.
Understand company details
Each company has the following details that can be edited by company managers or administrators.
Company details | Managed by administrators | Managed by company managers |
Company name | ✓ |
|
✓ | ✓ | |
✓ |
| |
✓ |
| |
✓ |
| |
✓ |
| |
✓ | ✓ | |
| ✓ | |
Payment method permissions |
| ✓ |
Company invoice spending options
If the administrator enabled "Pay with invoice" for certain services in the company subscription, the company manager can determine whether only company managers or both managers and company members can purchase these services by including them in the company invoice. How members use the "Invoice" payment method
Company payment method permissions
Company managers can manage who can use a company payment method (e.g., card, bank account) for certain types of payments. It is useful when company managers want to restrict the use of a company payment method only to purchase certain products like credits or bookings.
Manage company details
As an administrator
To change the company name, administrators follow these steps:
Go to Spacebring > Customers > select a company.
Press (...) menu top right > select "Edit" > change the company name.
Tap
Save.
To make any other changes to a company, such as changes to a subscription or the company billing details, administrators do the following:
Go to Spacebring > Customers > select a company.
Open the company's subscription or Billing page and proceed with edits.
The updated company name and billing details will be reflected on newly issued invoices. The old invoices will keep the previous company data.
As a company manager
Company managers can edit their company's billing details, email, and invoice spending options by following these steps:
Go to Locations > Membership > Billing under the company name.
Make changes. All changes are auto-saved after you leave this page.
Manage payment method permissions
As a prerequisite, the company must have a company manager assigned. To permit the usage of the company payment method, a company manager needs to do the following:
Go to Membership > Billing (under their company name). Press the menu (...) next to a payment method >
Edit.
Press the menu (...) next to a payment method > select "Edit".
Set appropriate permissions for each category:
— "Company Managers" — only company managers can use the payment method for the selected service purchases.
— "Company Members" — company managers and members can pay with this payment method for the selected service purchases.
Press
Save.
Permissions can be set independently for every payment method. Company managers can change permissions at any time or delete payment methods.
After company members are given permission to use the company payment method, they can see it in the "Payment" section according to the permissions and select to make payments.
The list of transactions made with a company payment method can be found on the company's Billing > Transactions page.