The "Pay with invoice" feature allows members and companies to include expenses in an upcoming invoice as part of their subscription.
Important: Under the current system (valid through May 31, 2025), all future bookings made with a personal or company invoice are added directly to the upcoming invoice.
Starting June 1, 2025, a new invoicing system will apply to these bookings. The new system is already active for all customers who joined on or after April 1, 2025—learn more here.
Members can pay with an invoice for the following services:
Room bookings
Desk dookings
Parking bookings
Equipment bookings
Event tickets
Shop products
Credit packages
Enable "Pay with invoice"
To enable "Pay with invoice" options for a specific customer, administrators do the following:
Go to Spacebring > Customers > select a user or a company.
Open their subscription. If there's no subscription, create one.
Locate the "Pay with invoice" section > select services you want to allow this member/company to pay via personal or company invoice.
Understand how members use the "Personal invoice" or "Company invoice" payment method.
Notes
Company managers can always pay with a "Company invoice" for all the services enabled by the administrator. However, they can set permissions on whether company members can use the "Company invoice" as a payment method.
Only company managers are allowed to buy credit packages using the company invoice. Company members are never allowed to do that, regardless of settings set by the administrator and the company manager.
The "Pay with invoice" feature is available to members and companies with a subscription. If a customer doesn't have a personal or company subscription but needs to pay for a booking via invoice, you, as an administrator, can make a booking on their behalf with an Invoice payment method.
Use Cases
Allow company members to include all expenses in a consolidated company invoice. The company manager will receive a comprehensive invoice with all the bookings and purchases made by company members during the month listed as separate invoice items.
Allow individual members to include all their bookings and purchases in an upcoming invoice instead of initiating a payment every time.