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Enable "Pay with invoice"

Updated over a week ago

The "Pay with invoice" feature allows members and companies to include expenses in an upcoming invoice as part of their subscription.

Important: Under the current system (valid through May 31, 2025), all future bookings made with a personal or company invoice are added directly to the upcoming invoice.

Starting summer 2025, a new invoicing system will apply to these bookings. The new system is already active for all customers who joined on or after April 1, 2025β€”learn more here.

Members can pay with an invoice for the following services:

  • Room bookings

  • Desk dookings

  • Parking bookings

  • Equipment bookings

  • Event tickets

  • Shop products

  • Credit packages

Enable "Pay with invoice"

To enable "Pay with invoice" options for a specific customer, administrators do the following:

  1. Go to Spacebring > Customers > select a user or a company.

  2. Open their subscription. If there's no subscription, create one.

  3. Locate the "Pay with invoice" section > select services you want to allow this member/company to pay via personal or company invoice.

Notes

  1. Company managers can always pay with a "Company invoice" for all the services enabled by the administrator. However, they can set permissions on whether company members can use the "Company invoice" as a payment method.

  2. The "Pay with invoice" feature is available to members and companies with a subscription. If a customer doesn't have a personal or company subscription but needs to pay for a booking via invoice, you, as an administrator, can make a booking on their behalf with an Invoice payment method.

Use Cases

  • Allow company members to include all expenses in a consolidated company invoice. The company manager will receive a comprehensive invoice with all the bookings and purchases made by company members during the month listed as separate invoice items.

  • Allow individual members to include all their bookings and purchases in an upcoming invoice instead of initiating a payment every time.

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