What are resources

Your space has a limited inventory—this can include zones with hot or dedicated desks, private offices, meeting rooms, phone booths, parking spots, or equipment like monitors and projectors. In Spacebring, all these are called resources.

Each resource can have pricing for both short-term bookings (hourly, daily) and long-term rentals (weekly, monthly, or longer). You can configure a resource to support:

Only short-term bookings
Only long-term rentals
Both bookings and rentals

The system automatically considers both bookings and rentals when calculating availability, so customers always see real-time, accurate availability.

Customers can view all available booking and rental options and pricing directly on the resource page and either book or subscribe for long-term use.

Rooms, desks, parking lots, and equipment can be set for both bookings and rentals. Offices can only be set for long-term rentals.

Set up pricing for bookings

For bookings, you can set a single rate or multiple price tiers based on booking duration. For example, lower rates for longer bookings or fixed half-day or full-day rates.

Set the first price tier

Add a new resource or edit an existing one.
Set "Min duration" and "Max duration".
Enable the "Money" switch if the resource is available for short-term bookings.
- Disable it if the resource is only available for long-term rental.
Click the first automatically created price tier to configure it. This tier applies to bookings starting from your "Min duration".
Set the price:
- If pricing is per hour, enter a "Unit price" and set "Flat price" to 0.
- If pricing is fixed regardless of duration, enter a "Flat price" and set "Unit price" to 0.
- If pricing includes an hourly rate plus an additional fixed fee, set both values.

At least one price must be non-zero: Unit price, Flat price, or both.

Price type	Explanation	Booking price calculation	Example
Unit price	Cost per hour.	Booking duration × Unit price	Booking: 6 hours Unit price: $10/hour Flat price: 0 Total: 6 × $10 = $60
Flat price	Fixed price for any booking duration within the tier.	Fixed price	Booking: 6 hours Flat price: $100 Unit price: 0 Total: $100
Both Unit and Flat prices are set	Price is calculated per hour, plus an extra fixed fee is added on top.	(Booking duration × Unit price) + Flat price	Booking: 6 hours Unit price: $10/hour Flat price: $50 Total: (6 × $10) + $50 = $110

Set multiple price tiers

If you offer different rates for longer bookings, you can add more price tiers.

Click Add tier under the existing tier.
Set the "From" value, which defines the booking duration from which this rate applies.
Set the "Unit price", "Flat price", or both, using the same rules as above.

Price tiers are created in consecutive order, from the shortest to the longest booking duration.

The "From" field only shows predefined duration options based on your existing tiers.

Set up pricing for resource rentals

Add a new resource or edit an existing one.
Enable the "Plan" switch if the resource is available for long-term rentals.
- Disable it if the resource is only available for short-term bookings.
Click Add tier. Tiers are pricing options for the rental of this resource. For example:
- Weekly, monthly, and annual rental options.
- Tiers with different commitment periods and prices.

Resource tier settings

Name —will appear on customer invoices and in analytics.
Cycle — the interval of subscription validity and how often the subscription renews. Available options: 1 week, 1 month, 3 months, 6 months, or 1 year.
Description — a customer-facing explanation of what the resource tier includes.
Price for — define if that's the price for rental of 1 seat/item (e.g., 1 dedicated desk seat) or the entire resource (e.g, entire office).
Price — the fee for one cycle.
Setup fee — a one-time setup fee that is included in the customer's first invoice.
Minimum commitment — enable to define the minimum subscription period for this resource tier (in cycles).

The setup fee is subject to tax but is not affected by discounts or invoice proration.

Setting	Outcome
Enabled	For tiers with a minimum commitment of more than 1 cycle: Customers cannot disable "Renewal" during sign-up and can only subscribe for an automatically recurring subscription to ensure the commitment is fulfilled. After the commitment period ends, the subscription continues to renew until the administrator sets an "End date" or cancels it. Customers can request subscription cancellation.
Disabled	Customers can manage the "Renewal" switch during sign-up and decide whether they want to subscribe for only one week/month, etc., or for an automatically recurring subscription.

Credits — the number of expiring credits that will be allocated to a customer with each subscription renewal for bookings or purchases. These credits expire at the end of every cycle. Credits must be enabled for this option to show up.
Day passes - the number of temporary day passes that will be allocated to a customer with every subscription renewal for booking a hot desk. The day passes expire at the end of every cycle. Day passes must be enabled for this option to show up.
Discounts — offer discounts on certain services to members subscribed to this resource tier.
Sign-up type — control whether customers can sign up immediately or for this plan.
- Immediate — customers can sign up for rental immediately without contacting an administrator.
- Request — customers can apply to rent this resource. Administrators process requests as support tickets. Configure rental applications or immediate sign-ups

Common pricing scenarios

Setting multiple price tiers lets you to offer flexible pricing, attract a wider range of customers, maximize revenue across short and long bookings.

Flexible hourly rates

Goal: Offer lower hourly rates for longer bookings.
Setup:

Set the first tier with the highest hourly rate and shortest duration.
Add a second tier and define the "From" duration starting from which the lower rate applies.
Set a lower "Unit price" for the second tier.
Add additional tiers for even longer bookings if needed.

Daily rate

Goal: Offer a discounted rate for full-day bookings.

Setup:

In the first tier, set the hourly rate for bookings shorter than one day.
Add a second tier and set the "From" value to the minimum number of hours from which a full-day rate applies.
Enter the daily rate in "Flat price". Keep "Unit price" to 0.

Half-day rate

Goal: Offer a discounted rate for half-day bookings.

Setup:

In the first tier, set the hourly rate for bookings shorter than a half day.
Add a second tier and define the "From" value for half-day duration.
Enter the half-day rate in "Flat price". Keep "Unit price" to 0.
If needed, add a third tier for full-day or other extended rates.

Hourly rate + flat fee

Goal: Charge an hourly rate plus a fixed fee (for example, a cleaning fee for longer bookings).

Setup:

In the first tier, set the hourly rate for shorter bookings.
Add a second tier and define the "From" value from which the flat fee applies additionally.
Set the "Unit price" for the hourly rate.
Set the "Flat price" for the fixed fee.

FAQs

How do I edit the first price tier for bookings?

The duration of the first tier is set automatically:

If there is only one price tier

The tier applies to all bookings starting from the "Min duration".
To change it, edit the "Min duration".

If there are multiple price tiers

The first tier is defined as “Less than” the duration set in the second tier’s "From" value.
To change the first tier, edit the "From" value in the second tier — the first tier will adjust automatically.

How do customers see price tiers?

When customers open a specific desk, parking lot, or equipment unit, they see a "Pricing" section with all price tiers.
For rooms, pricing is shown when clicking the ⓘ Information icon next to the room.
On the Rooms, Desks, Parking, or Equipment listing pages, customers see the first price tier by default. When they open a specific resource, all pricing options for that resource are displayed.

How many price tiers for bookings can be created for one resource?

In addition to the first tier, you can add tiers with the following "From" values:
1 hr, 2 hr, 3 hr, 4 hr, 5 hr, 6 hr, 8 hr, 12 hr, 24 hr.

Why can’t I see the “From” value I need when adding a new tier?

Only longer durations than your existing tiers are shown. To add a shorter-duration tier, you must first adjust your current tiers.

Here's how to do it:

Click your existing tiers.
Adjust their "From" values so they are in ascending order and include the duration you want to add.
Re-add the longest duration tier last.

Remember that the first price tier cannot be edited directly. Its “Less than” value automatically updates based on the "From" value of the second tier. To change it, edit the "From" value in the second tier.

Example:

If you currently have tiers:

Less than 5 hours
From 5 hours

And you want to add a "Less than 2 hours" tier:

Edit the "From 5 hours" tier and change it to "From 2 hours", setting the appropriate price.
The first tier will automatically update to "Less than 2 hours". Edit its price as needed.
Re-add the "From 5 hours" tier with its original pricing.

FAQs

What inventory should I add to each resource type?

Resource type	What to add	Guide
Rooms	Meeting rooms, conference rooms, or call booths. Typically booked hourly or daily.	Set up rooms
Desks	Hot desks, dedicated desks, desks in open space, any type of workstations.	Set up desks
Offices	Private offices for long-term rental.	Set up offices
Parking lots	Parking spaces.	Set up parking lots
Equipment	Microphones, screens, projectors, or any other equipment units.	Set up equipment