Your app provides a convenient way to list, track availability, and manage offices within your space. This article will guide you through adding offices, assigning them to companies and members, and tracking their occupancy status using the app.
Enable Offices
To enable Offices, follow the steps below:
Go to Locations > Settings page (the "Settings" icon next to the location's name > Offices.
Turn on the "Offices" switch.
Add offices
To add a new office, follow these steps:
Navigate to Locations > Settings page > Offices.
Press the
Addbutton under the "Offices" section.
Fill in the following details:
Photo | Upload the office cover photo in 2x1 format |
Name | The name of the office. |
Seating Capacity | Specify the office seating capacity by typing digits. |
Description | Add any essential details about the office that potential customers might want to know before applying for rent, including the price, size, and amenities. |
Visibility | Manage the office visibility level to administrators, location members, network members, or the public. |
Booking | Determines which groups of users can immediately book the office, while others can apply for a booking. The setting affects only assigned offices. |
4. Press Create. The offices are visible on the Offices page.
Manage offices
Once offices are created, you can accept applications for them, assign them to customers, and track occupancy of all offices on the timeline.
Accept and manage applications for offices on the Support page.
Assign offices to the companies and members who rent them, making the office only visible to assigned members. Other users will see only available offices on the Offices page.
FAQ
How will the company pay for the office?
How will the company pay for the office?
The administrator creates a recurring subscription for the company, and the company manager pays invoices for the office rental online via the app.
How can I create a subscription for an office?
How can I create a subscription for an office?
Create plans for each of your office types (e.g., "Large", "Medium" etc) with the appropriate price and number of credits.
Disable the "Sign-Up" property for such plans to ensure nonmembers cannot sign up for an office plan without your approval, as they can for the hot or dedicated desk. This will make these plans only visible to administrators.
When a new company or member applies for an office via the Offices page, you will be able to quickly create a subscription for them. While creating a subscription, select the necessary plan in the "Plan" section and assign the rented office in the "Assignments" section.