Spacebring provides a convenient way to list, track availability, and manage offices within your space. This article will guide you through adding offices, assigning them to companies and members, and tracking their occupancy status in Spacebring.
Enable Offices
To enable Offices, go to Spacebring and follow these steps:
Navigate to Location Settings page by pressing the menu (...) near the location name > Offices.
Turn the "Offices" switch on.
Add offices
To add a new office, follow these steps:
Navigate to the Resources > Offices page from the left-side panel.
Press the
Addbutton under all the offices.
Office details
Section name | Meaning |
Photo | Upload the office cover photo in 2x1 format |
Name | Specify the name of the office. |
Seating Capacity | Specify the office seating capacity by typing digits. |
Description | Add any essential details about the office that potential customers might want to know before applying for rent, including the price, size, and amenities. |
Visibility | Manage the office visibility level to administrators, location members, network members, or the public. |
Access | Determine the access control group to which the user is synced upon creating a booking. |
4. Press Create. The offices are visible on the Offices page in the member web portal and mobile app.
Manage offices
Once offices are created, administrators can accept applications for them, assign them to customers, and track occupancy of all offices on the timeline.
Accept and manage applications for offices on the Support page.
Assign offices to the companies and members who rent them, making the office visible only to assigned members and specifying its lease period. Other users will see only available offices on the Offices page.
Track which office is occupied by which company, and view the availability of all your offices on the timeline on the Occupancy page.
FAQ
How will the company pay for the office?
How will the company pay for the office?
The administrator creates a recurring subscription for the company, and the company manager pays invoices for the office rental online.
How can I create a subscription for an office?
How can I create a subscription for an office?
Create plans for each of your office types (e.g., "Large", "Medium" etc) with the appropriate price and number of credits.
Disable the "Sign-Up" property for such plans to ensure nonmembers cannot sign up for an office plan without your approval, as they can for the hot or dedicated desk. This will make these plans only visible to administrators.
When a new company or member applies for an office via the Offices page, you will be able to quickly create a subscription for them. While creating a subscription, select the necessary plan in the "Plan" section and assign the rented office in the "Assignments" section.