What is eInvoicing
eInvoicing (electronic invoicing) is becoming increasingly mandatory for businesses across many EU countries. It replaces traditional PDF invoices with standardized, machine-readable electronic invoices that can be automatically processed by accounting and government systems.
Spacebring helps you stay compliant by:
Automatically generating eInvoices and credit notes in the VERI*FACTU-required format
Registering and storing them in the VERI*FACTU system and submitting to the Spanish Tax Authority (AEAT); tracking synchronization status.
Adding VERI*FACTU QR codes to invoice PDFs that customers receive
Automatically validating tax ID for faster reconciliation.
Currently, eInvoicing via Spacebring is available for Belgium and Spain. We’re actively expanding support to more countries. If eInvoicing is required in your country, please let us know at [email protected].
This feature is currently in beta. Its functionality and appearance are subject to change, and it may not be fully stable. We welcome your feedback at [email protected].
Prerequisities
To enable eInvoicing, ensure the following requirements are completed:
Complete location billing details
Your location billing details must be complete and accurate.
Go to Location settings > General page > "Billing details" tab.
Fill in your location's billing details.
Legal business name
Address (Country, Address line 1, City, and Postal code are mandatory)
Tax ID
Contact details (Email is mandatory).
Make sure your billing country is set to Spain.
Complete customer billing details
Each customer must also have accurate billing details.
Go to Location settings > Customers and manage the "Require billing details" setting depending on your needs:
Enable this requirement for both individual users and companies
Or only for companies, if you need to generate eInvoices only for companies.
If "Require billing details" is enabled for a customer type:
New customers will be prompted to fill out their billing details at the first payment.
Existing customers missing billing details will be prompted to update their details during their next payment.
To review or update customer details manually:
Alternatively, ask customers to update billing details on their own under Membership > Billing.
Requirements for companies
For companies, complete billing details are required for eInvoices to be generated and synced.
If a certain company's billing details are incomplete or invalid, invoices for that company will remain in "Draft" status with a warning and cannot be issued.
Requirements for individual users
For individual members, only fill in billing details if you want their invoices to be generated as eInvoices and synced as well.
If you do not want to generate eInvoices for individual members, leave their billing details, especially the "Legal business name" and "Tax ID", empty.
If at least one of these fields is filled for an individual member, Spacebring will attempt to sync their invoices as eInvoices.
eInvoicing is only supported for invoices in EUR.
Enable eInvoicing
Go to Location settings > Billing.
In the "Invoices" tab, enable the "eInvoicing" switch.
In the "VERI*FACTU registration" section, click
Track verification status.Complete the registration form with your company and legal representative’s billing details, and sign the authorization agreement to submit invoices to the Spanish Tax Agency (AEAT).
Your billing details and signed agreement will be submitted to VERI*FACTU for verification.
Verification may take a few business days. You can monitor it using the
Track verification status.If prompted, click
Restart verificationto update your billing details or take any required actions.
How eInvoicing works
After eInvoicing is enabled:
All invoices for customers with valid billing details are automatically converted into the VERI*FACTU-compliant eInvoice, registered in the VERI*FACTU system, and submitted to AEAT.
In parallel, customers continue receiving standard PDF invoices, now including a VERI*FACTU QR code linking to the invoice record in VERI*FACTU.
Credit notes are also submitted if their original invoice was successfully synced.
Track eInvoice syncing
Each invoice has the eInvoice sync status indicated.
If an eInvoice fails to sync (for example, due to invalid or missing customer billing details):
The invoice will not be issued.
The system will display:
“eInvoice sync failed” status
A red warning triangle next to the affected invoice
A red warning triangle next to the customer’s name on the Customers page.
If prompted, update the customer’s billing details or complete any required actions, and click Issue again.
You can also see the eInvoice sync status for all invoices in the "Invoices" report.