Editing an invoice may be necessary to update the customers' billing details or include new items there.
Administrators can edit invoices only with the "Draft" status.
The following information can be edited on the draft invoice:
Invoice items
Invoice due date
Location's billing, bank account, and other details
User or company's name and billing details
Edit the invoice item
Open Spacebring and navigate to the Customers page. Select a user/company.
Go to Billing > Invoices, and select the draft invoice you need to edit.
Press the menu (...) near the invoice item you want to edit and select "Edit". Make the necessary changes and save it.
Select
Deleteif you need to delete it.
Press
Create itemif you need to add an additional invoice item.
Only manually created invoice items can be edited. Invoice items for bookings and subscriptions that were added automatically cannot be modified. To make changes, you can delete the invoice and issue a correct one-off invoice instead.
Edit invoice due date
Open the invoice from the Customers > Billing (on the user or company profile) > Invoices page.
Manage the "Due type" property.
If you need to change the due date to a different value for all the rest of your invoices in this location, edit the default "Payment due" settings of your location.
The invoice date format is standardized for all users and appears as February 17, 2025.
Edit the location's billing, bank account, and other details
Go to Location settings page by pressing the menu (...) near the location name > General > Billing page and make the necessary changes:
Type new information in the "Billing details" field to update the location's billing details.
Type new information in the "Bank account" field to update the location's bank account details.
Once the invoice is issued, the updated information for the location will be displayed on the invoice.
Updating the location's tax rate doesn't influence the draft invoice tax. You can change the location's tax rate, create a new invoice, and issue it to display the updated taxes.
Updating the location's tax type reflects on all invoices (past and new ones).
Edit a user/company's name and billing details
Add or update the user/company's billing details displayed near their name on the invoice.
Ask the user to change their name in their account if necessary. How users manage their account
Navigate to Customers > select the company > press
Editand update the company's name.
Once the changes are made, you can issue the invoice, and the updated information will be displayed on the invoice.