QuickBooks Online is a cloud-based accounting software platform designed for small and medium-sized businesses. You can sync invoices to QuickBooks Online automatically for seamless accounting of your revenue.
QuickBooks is a distinct company not affiliated with us. For any inquiries regarding QuickBooks's solutions, services, or pricing, please reach out to QuickBooks directly. We do not have the authority to provide information or support on behalf of QuickBooks.
To use the integration with QuickBooks Online, you must connect the US-based QuickBooks Online account to your app. If you are not based in the US, but also want to use the integration, let us know at [email protected] and we might consider adding the support for your country.
Connect the QuickBooks Online integration
To connect QuickBooks Online, do the following:
Go to the Locations > Settings page by pressing the "Settings" icon next to the location's name > QuickBooks Online and press
Connect.Log in to your Intuit account and connect the company where to sync invoices.
Select the same QuickBooks Online organization in the "Organization" dropdown.
Select the service in your QuickBooks Online account to which invoices from the app should synchronize in the "Service" dropdown.
You must have an active QuickBooks Online account to integrate it with your app.
How the QuickBooks Online integration works
The integration automatically and in real-time creates open invoices on QuickBooks Online for one-off and auto-invoices as soon as they are issued in the app.
One-off transactions such as room bookings, desk bookings, event tickets, credit packages, and shop products, are not synched to QuickBooks Online.
The invoice in your app:
The open invoice is automatically created on QuickBooks Online:
The integration completes and matches QuickBooks Online invoices with the data available in your app:
QuickBooks Online | Company | User |
Customer | Name | Name |
Customer email | - | ✓ |
Invoice date | ✓ | ✓ |
Due date | ✓ | ✓ |
Invoice no. | ✓ | ✓ |
Product/Service | The one you selected in the "Service" dropdown upon integration connection | The one you selected in the "Service" dropdown upon integration connection |
Description | Invoice item name in the app | Invoice item name in the app |
Qty | ✓ | ✓ |
Rate | ✓ | ✓ |
Amount | ✓ | ✓ |
Tax | "Yes" if tax is applied in the app. The exact tax rate is not passed to QBO from the app and is defined by your QBO settings. | "Yes" if tax is applied in the app. The exact tax rate is not passed to QBO from the app and is defined by your QBO settings. |
Attachment | Invoice PDF | Invoice PDF |
The QuickBooks Online invoices are saved as open for your review.
Once the integration is connected, newly-issued invoices will sync to QuickBooks Online. Past invoices are not synched to QuickBooks Online. Using this integration is only available on specific plans.
The status of the invoice is not updated in QuickBooks Online if the invoice has been paid in the app. The invoice should be manually approved in QuickBooks Online.