Seamlessly synchronize all invoices from Spacebring to Xero to automate revenue accounting management.
Xero is a distinct company not affiliated with us. For any inquiries regarding Xero's solutions, services, or pricing, please reach out to Xero directly. We do not have the authority to provide information or support on behalf of Xero.
Prerequisites
Have your Xero account ready.
Set the same tax rate in Xero and Spacebring. Manage taxes
Invoices with unmatched tax rates will sync as drafts without status updates.
3. Confirm that your Spacebring invoice currency matches your Xero account currency.
4. Set up a “Sales” account in Xero to sync all invoices from Spacebring. It must have a 200 value selected in the "Code" field.
5. Set up a clearing account in Xero to sync invoice payments from Spacebring. Fill in the "Code" field for it and check the "Enable payments to this account" box.
Connect Xero integration
You can choose to sync invoices and invoice payments, or only invoices.
To sync invoices and their statuses
Press the menu (...) next to the location's name > go to the Integrations page.
Find Xero integration page. Press
Connect.
Grant access to the Xero organization where to sync invoices.
Select the same Xero organization in the "Organization" dropdown.
If no "Account" is selected, only invoices will sync to Xero—invoice payments won’t sync.
To sync invoice payments
Ensure your clearing account is set up in Xero as per the prerequisites.
On the Integrations > Xero page, select the clearing account in the "Account" dropdown.
Once done, all new invoice payments will sync to this account. To find synced payments, go to your Xero dashboard and open the "Transactions" tab in your clearing account.
How Xero integration works
All new invoices automatically sync from Spacebring to your "Sales" account in Xero.
Invoice status changes in Spacebring sync to Xero in real time.
Spacebring syncs invoices for all types of purchases, including subscription invoices and one-off payments such as bookings, shop orders, event tickets, and more.
Starting December 9, 2025, Spacebring began generating invoices for all payments. From this date onward, invoices for all payments sync to Xero. Before December 9, 2025, immediate one-off payments (bookings, shop orders, event tickets, etc.) generated receipts only, which were not synced to Xero.
Invoice payments only sync if a clearing account is selected in the "Account" section of the Xero integration page.
Credit notes on unpaid invoices sync to Xero.
Applied balance, partial payments, credit notes on paid invoices, and refunds do not sync to Xero.
How invoices sync
The integration maps Spacebring invoice data to Xero as follows:
Data in Xero | Sync |
To | Company/user's name or legal business name |
Customer email | - |
Invoice date | ✓ |
Due date | ✓ |
Invoice no. | ✓ |
Currency | ✓ |
Account | "Sales" |
Item description | Invoice item name in Spacebring |
Item quantity | ✓ |
Item price | ✓ |
Amount | ✓ |
Tax | Tax type (inclusive or exclusive), and tax rate. |
Attachment | Invoice PDF |
Status | ✓ |
The "Go to Spacebring" link directs to the related invoice in Spacebring. | ✓ |
How invoice statuses and invoice payments sync
The integration syncs the following invoice statuses to Xero:
Invoice status in Spacebring | Status in Xero |
Unpaid | Awaiting payment |
Paid | Paid |
Voided | Void |
Draft | Draft |
When payments sync to your Xero clearing account, the following data is transferred:
Data in Spacebring | Xero |
Transaction date | Payment date |
Invoice number | Reference Inv # |
Legal business name / Name | Contact |
Due date | Due date |
Paid amount | Payment amount |
Invoice payment in Spacebring:
Invoice payment in Xero:
If you see an error saying Xero failed to sync an invoice, check our help article for the cause and how to resolve it.
Disconnect the Xero integration
Press the menu (...) next to the location's name > go to the Integrations page.
Select Xero > press
Disconnectand confirm your choice.