Seamlessly synchronize all invoices from Spacebring to Xero to automate revenue accounting management.
Xero is a distinct company not affiliated with us. For any inquiries regarding Xero's solutions, services, or pricing, please reach out to Xero directly. We do not have the authority to provide information or support on behalf of Xero.
Prerequisites
Have an active Spacebring subscription with an Essential or higher plan and Xero account ready.
Set the same tax rate in Xero and your location in Spacebring. Manage taxes
Invoices with unmatched tax rates will sync as drafts without status updates.
3. Confirm that your Spacebring invoice currency matches your Xero account currency.
4. Your “Sales” account in Xero must have a 200 value selected in the "Code" field.
5. Create a clearing account in Xero for syncing invoice payments, and check the "Enable payments to this account" box.
Payments will sync only when the invoice status changes to "Paid" in Xero.
6. Enter the Account ID to the clearing account so invoice payments can sync properly.
Connect the Xero integration
You can connect the Xero integration for full invoice and payment synchronization or choose to sync invoices only.
To sync invoices and their statuses
Press the menu (...) next to the location's name > go to the Integrations page.
Find Xero integration page. Press
Connect.
Grant access to the Xero organization where to sync invoices.
Select the same Xero organization in the "Organization" dropdown.
If no "Account" is selected, only invoices will sync to Xero—invoice payments won’t sync.
To sync invoice payments
Once the Xero integration is connected and your organization is selected in Spacebring, follow these steps to sync invoice payments.
Ensure your clearing account is set up in Xero as per the prerequisites.
On the Integrations > Xero page, select the clearing account in the "Account" field.
Once done, all new invoice payments will sync to this account. To find synced payments, go to your Xero dashboard and open the "Transactions" tab in your clearing account.
How Xero integration works
Once connected and an organization is selected, all new invoices are automatically synced to your "Sales Account" in Xero.
Invoice status changes in Spacebring are reflected in Xero in real-time.
Spacebring syncs invoices for all types of purchases, including subscription invoices and one-off payments such as bookings, shop orders, event tickets, and more.
Starting December 9, 2025, Spacebring began generating invoices for all payments. From this date onward, invoices for all payments sync to Xero. Before December 9, 2025, immediate one-off payments (bookings, shop orders, event tickets, etc.) generated receipts only, which were not synced to Xero.
Invoice payments only sync if a clearing account is selected in the "Account" section of the Xero integration page.
How invoices sync
The integration maps and syncs Xero invoices with corresponding data from Spacebring:
Data in Xero | Sync |
To | Matches the company or user name in Spacebring |
Customer email | - |
Invoice date | ✓ |
Due date | ✓ |
Invoice no. | ✓ |
Currency | ✓ |
Account | "Sales" |
Item description | Invoice item name in Spacebring |
Item quantity | ✓ |
Item price | ✓ |
Amount | ✓ |
Tax | Tax type (inclusive or exclusive), and tax rate. |
Attachment | Invoice PDF |
Status | ✓ |
The "Go to Spacebring" link directs to the related invoice in Spacebring. | ✓ |
How invoice statuses and invoice payments sync
The integration syncs the following invoice statuses to Xero:
Invoice status in Spacebring | Status in Xero |
Unpaid | Awaiting payment |
Paid | Paid |
Voided | Void |
Draft | Draft |
The integration syncs invoice payment in a clearing account in Xero by syncing the following data from Spacebring:
Data in Spacebring | Xero |
Transaction date | Payment date |
Invoice number | Reference Inv # |
User or company name | Contact |
Due date | Due date |
Paid amount | Payment amount |
Invoice payment in Spacebring:
Invoice payment in Xero:
If you see an error saying Xero failed to sync an invoice, check our help article for the cause and how to resolve it.
Disconnect the Xero integration
To disconnect Xero, follow these steps:
Go to Spacebring > Integrations page by pressing the menu (...) next to the location's name > Xero.
Press
Disconnectand confirm your choice.