Enable real-time resource availability and interactive bookings through floor plans.
Floor plans come as an add-on and are available on specific plans. To order floor plans, follow these steps.
How administrators use floor plans
Administrators can view floor plans in Spacebring either through the Resources tab or via the Analytics > Occupancy page to check the availability of desks, rooms, and offices.
Floor plans under Resources
Floor plans on the Rooms, Desks, and Offices pages are designed to keep track of daily bookings.
Administrators can identify the availability of the resource by following colors:
Green fill - the resource is available for booking.
Pink fill - the resource is fully booked at the moment.
Purple fill - the resource is fully assigned.
White fill - the resource is unavailable for booking.
The resource will be displayed in green on the floor plans on the Resources > Rooms/Desks/Offices pages until fully booked or fully assigned.
If the resource is fully assigned, it will be displayed in green and available to book only to administrators and users it's assigned to.
Occupancy
The floor plans under the Occupancy page are designed for tracking long-term rentals and managing ongoing resident occupancy.
Administrators can check what resource has an assignment, and if it is available now or in the future, by going to the Analytics > Occupancy page > selecting the necessary resource, floor, and date.
When pressing on the resource, administrators can quickly view the resource's description in a pop-up window.
Administrators can identify the availability of the resource by following colors:
Green fill - the resource is available or partially assigned on a selected date.
Purple fill - the resource is fully assigned on a selected date.
White fill - the resource isn't available for assignments.
To view resource availability on a specific date, select the date and resource type. For example, filter to show only "Offices" to check availability for applications.
How users use floor plans
Users go to member web portal or mobile app > select the available desk, room, or office on the floor plan and make a booking.
Rooms
To view or book available rooms via the floor plan, users do the following:
Go to Locations > Rooms > select the necessary floor.
Tap on the associated resource on the floor plan which is shown as green > proceed with a room booking.
Users can identify the availability of the room on the floor plan by following colors:
Green fill — the room is available for booking now.
Red fill — the room is already booked at the moment.
White fill — the room is assigned to other companies or members, or not available.
Desks
To view or book available desks via the floor plan, users do the following:
Go to Locations > Desks > select the necessary floor.
Tap on the associated resource on the floor plan which is shown in green > proceed with a desk booking.
Users can identify the availability of the desk by following colors:
Green fill — the desk is available for booking on the selected day.
Red fill — the desk is already fully booked on the selected day.
White fill — the entire desk is assigned to other companies or members, or not available.
Offices
To view or apply for the available offices via the floor plan, users do the following:
Go to Locations > Offices > select the necessary floor.
Tap on the associated resource on the floor plan which is shown in green > proceed with booking or application.
All users can view available offices for rent on the Offices page, but only members with a fully assigned office can book it directly. Manage offices
Users can identify the availability of the offices by following colors:
Green fill — the office is available for bookings or applications.
Red fill — the entire office is assigned to your company but is fully booked on the selected day, or all the seats in the office are assigned.
White fill — the entire office is assigned to other companies or members and is not available.
FAQ
Why do I need a floor plan?
Why do I need a floor plan?
Floor plans not only let users book resources directly from the floor plan, but also give administrators a clear view of space availability making it easier to monitor and optimize space usage.
Is it secure to show all my resources on the floor plan?
Is it secure to show all my resources on the floor plan?
Users can see the location and availability of resources, but not who is using them. Company or member assignments are not visible, ensuring privacy and security.
Can other users see the floor plan on the Occupancy page?
Can other users see the floor plan on the Occupancy page?
The Occupancy page is only accessible to administrators in Spacebring. Users in member web portal or mobile app can view floor plans only on the Rooms, Desks, and Offices pages.