To get started with visitor management, enable the Visitors page and the Reception app.
How members manage visits
Create visits
To create visits, members preregister visitors or approve visit requests.
View visits
Members can view all their visits and pending visit requests on the Visitors page.
Edit or cancel visits
To edit a visit, members follow these steps:
Navigate to the Locations > Visitors page.
Tap on the necessary visit > click on the menu (...) top right >
Edit.Change its date, time, or press
Cancelto cancel a visit.
The visitor gets an email notification if the date and time were changed, or the visit was canceled.
How administrators manage visits
Create visits
To create visits, administrators preregister visitors or approve visit requests.
View visits
Administrators can see all the visits, visit requests, and the visit statuses in Spacebring on the Service > Visitors page.
Empty circle - the visitor hasn't checked in.
Green circle - visitor has checked in.
Purple circle - visitor has checked in and checked out.
Analytics of visits in the space can be found on the Analytics page > Visitors dashboard.
Administrators can get comprehensive information on the visits in the selected time range, including the visit date and time, check-in and check-out time, and the visitor's and host's contact information by generating the "Visitors" custom report on the Analytics page.
Edit or cancel visits
To edit a visit, administrators go to Spacebring and follow these steps:
Navigate to Service > Visitors page.
Tap on the necessary visit > click on the menu (...) beside it >
Edit.
To cancel a visit, administrators go to member web portal or mobile app and cancel the visit.
Customize visit invitation emails
When a member or administrator invites a visitor, the visitor receives a default email with visit details—such as the inviter's name, location, date, and time of the visit.
To provide a more personalized experience, administrators can customize the text of this invitation email. For this, follow the next steps:
Go to Spacebring > Location settings > Visitors page.
Enable the "Invitation" switch in the "Custom emails" section and type the email text in the "Text" section.
Once configured, visitors receive the customized email.
By default, the visit email includes the visit details and a visit code for check-in.
How visitors manage visits
Once a visit is created, the visitor receives a default or custom email with visit details and a visit code for check-in.
The visitor can press the View details button in the email, and they will be redirected to member web app or mobile app.
When the visit is edited, the visitor gets an email with new visit details and a new visit code.