You can allow members or companies to include expenses in an upcoming invoice with the "Pay with invoice" feature.
Members can pay with an invoice for the following services:
Room Booking
Desk Booking
Events
Shop
Credit Packages
The "Pay with Invoice" feature is available to members and companies with a subscription. If a member doesn't have a personal or company subscription but needs to pay for a room/desk/parking booking via invoice, you, as an administrator, can make a booking on their behalf with an Invoice payment method.
How to enable "Pay with invoice"
To set up "Pay with invoice", follow the steps below:
Go to Locations > Community.
Select a member/company and open their subscription. If there's no subscription, create a subscription.
Locate the "Pay with Invoice" section in the subscription > select services for which you want to allow this member/company to pay by their Personal or Company Invoice.
Company managers can always pay with company invoice for all the services enabled by the administrator. However, they can set restrictions for using company invoice as a payment method by company members on the Membership > Billing page under the company name > go to the "Pay with invoice" section > configure.
Only company managers are allowed to buy credit packages using the company invoice. Company members are never allowed to do that, regardless of settings set by the administrator and the company manager.
How "Pay with invoice" works
Once a subscription starts, members will see the "Company Invoice" or "Personal Invoice" payment method on the app. If the user has personal and company subscriptions with the "Pay with invoice" property for the same service enabled, the user will see "Company Invoice" or "Personal Invoice" payment methods.
Members can review the upcoming invoice in real-time on Locations > Membership > "Personal" section > Billing page > "Upcoming Invoice" right below the "Subscription.
Company managers can review the upcoming invoice in real-time on Locations > Membership > the section with company name > Billing > "Upcoming Invoice" in the "Subscription" section.
Use Cases
Allow company members to include all expenses in a consolidated company invoice. The company manager will receive a comprehensive invoice with all the bookings and purchases made by company members during the month added as separate invoice items.
Allow individual members to include all their bookings and purchases in an upcoming invoice instead of initiating a payment every time.