Administrators can enable the room display for each room to show its availability at a distance in real-time and enable ad-hoc bookings with the QR code.
Administrators easily set up displays on iOS or Android tablets and enable them for each room, the availability of which they want to show. The room display shows real-time room availability with clear color indicators, enabling members to quickly find and open meeting spaces. Customers who visit your space book rooms instantly with a simple QR code scan.
For totally free rooms, users also check themselves in upon arrival. In case of no check-in, the abandoned booking protection feature automatically releases unused meeting space, maximizing room availability.
How Room Display works
The app signals room availability by tinting the background color of the tablet.
Tablet color | Explanation |
Green | A meeting room is available for booking. The free time until the next booking should be larger than the minimum time for a booking set in room settings. |
Yellow | A meeting room will become available in less than 60 minutes. |
Red | A meeting room will be unavailable for the next 60 minutes. |
The display shows both current and upcoming bookings. It includes the full name of the booker, the title, and the time of the booking.
Users' privacy settings also apply to the room display. For instance, if users select "Administrators" as their "Bookings Title Visibility," the booking title will not be visible on the room display.
Scanning the QR code takes users to the booking calendar on the member web portal or mobile app.
How abandoned booking protection works
When creating or editing a free room, you can enable and configure "Check In" to protect abandoned bookings.
If enabled, the room display will show the Check In button according to the times you picked in the room settings. For example, if you selected 10 minutes for "Early Check In", the user can check in 10 minutes before their booking.
If the user checks in, the booking will be confirmed and the room display will show a pop-up message about it.
If the user doesn't check in according to the times you picked in the room settings, the booking will be removed from the room calendar automatically. For example, if you selected "5 minutes" as an "Abandoned Threshold", the booking will be removed 5 minutes after it starts.
The Check In button appears on the room display only if the booked room is totally free of charge.
FAQ
Why are the bookings not showing up on the room display?
Why are the bookings not showing up on the room display?
It's possible that bookings won't appear on the room display due to poor internet connection. To fix this, we recommend that you reconnect the Wi-Fi on the tablets.