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Sync room bookings with Google Calendar
Sync room bookings with Google Calendar
Updated over 2 weeks ago

The integration of Spacebring with Google Calendar allows for syncing new and updated room bookings with a selected calendar in real-time.

Why sync room bookings

To ensure complete control over your room bookings, direct payments, and seamless communication with bookers, it is mandatory to accept all bookings through the member web portal or mobile apps. Meanwhile, such cases can occur when syncing all bookings to member web portal will require additional resources like Google Calendar. For example:

  • You want to integrate with the marketplace (e.g., LiquidSpace), and they require you to provide you with the Google Calendar for each room.

  • You are migrating from another platform and want to quickly recreate all future room bookings made in your previous software in a new platform.

To enhance the user experience, member web portal an mobile apps must be the only platform for accepting bookings. This way, you can easily access all the data related to your bookings, payments, and analytics in one place. Additionally, member web portal and mobile apps can showcase other services like desks, plans, etc. which you configure in Spacebring, and allow new customers to create an account and make future bookings conveniently.

How integration with the marketplaces works

All bookings made in the marketplace (e.g., LiquidSpace) will sync into member web portal, ensuring no overlaps in bookings happen. All bookings created in member web portal will also be reflected on the rooms' calendars in the marketplace.

Prerequisites

For accurate sync room bookings to your Google Calendar, it's essential to complete and remember about following prerequisites:

  1. Create separate calendars in your Google account and name them after your rooms. For example, a calendar called "Meeting Room," "Conference Room," etc. This will help ensure clarity when selecting a calendar for every room.

  2. It is possible to sync only one Google calendar to one particular resource in your space. For instance, you can sync the "Meeting Room" Google Calendar with your Meeting Room.

  3. The changes made to the booking in Google Calendar will not be reflected in the member web portal or mobile apps. To ensure that the booking and its price are accurately updated, the booker needs to edit their booking in the member web portal or mobile apps.

  4. The booking created in Google Calendar can only be managed from there.

Enable one-way Google Calendar sync

If you want to sync only new and updated room bookings from member web portal and mobile apps to the Google Calendar, enable one-way Google Calendar sync. To configure the integration, do the following:

  1. Go to Spacebring > Integrations page by pressing the menu (...) next to the location's name > Google Calendar.

  2. Connect your Google account and provide permission to read and write into your calendars.

3. Go to Rooms > select a room > press the menu (...) near the necessary room > select "Edit."

4. Find the "Google Calendar" section and set a calendar to sync all booking info.

5. Press "Save."

Once one-way Google Calendar sync is enabled, all new and updated room bookings created in member web portal and mobile apps will appear in the selected Google calendar. New or updated bookings made in Google Calendar won't be synced to the calendar in member web portal and mobile apps.

Enable two-way Google Calendar sync

To synchronize room bookings from the app with Google Calendar and vice versa, you can enable two-way Google Calendar sync. This will ensure that events created in Google Calendar also appear in member web portal and mobile apps.

Use two-way sync to integrate with marketplaces or transfer all bookings from another platform to your new app.

To configure the integration, do the following:

  1. Enable one-way Google Calendar sync.

  2. Go to Rooms > select a room > press the menu (...) near the necessary room > select Edit.

  3. Find the "Google Calendar" section and set a calendar to sync all booking info.

  4. Enable "Two-Way Sync" > Save.

Once two-way Google Calendar sync is enabled, all future, new, and updated room bookings created by your customers will appear in the selected Google calendar. All future, new, and updated bookings made in Google Calendar will also be synced to the member web portal and mobile apps.

The repeated bookings from Google Calendar are not synced to member web portal and mobile apps. When there is an attempt to create a repeated booking in Google Calendar, administrators are informed about it with a notification in Spacebring. Only the first booking from the repeating event syncs to member web portal and mobile apps.

Disconnect Google Calendar

To disconnect Google Calendar, follow these steps:

  1. Go to Spacebring > Integrations page by pressing the menu (...) next to the location's name > Google Calendar.

  2. Press "Disconnect" and confirm your choice.

After disconnecting Google Calendar, all synchronized bookings by Google are removed from the member web portal and mobile apps automatically.


FAQ

Why did Google Calendar fail to create a booking?

If you received an error message in Spacebring stating that Google Calendar failed to create a booking, refer to our article that describes why the error appeared and the necessary steps to follow.

Will all future events sync to the member web portal and mobile apps if I connect a Google Calendar integration?

If you enable two-way sync with Google Calendar in Spacebring, all future events created in Google Calendar before will be synced into member web portal and mobile apps immediately.

How to remove the event created in Google Calendar from member web portal and mobile apps?

When you use two-way sync with Google Calendar, you need to manage all bookings created through Google Calendar in your Google Calendar app directly. If you no longer need Google Calendar sync, disconnect Google Calendar integration, and all bookings created by Google Calendar will be automatically removed.

Can users sync bookings to their Google Calendar?

Yes, users can add their bookings made in the member web portal and mobile apps to their Google Calendar upon making a successful booking.

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