Your app empowers users to handle their bookings and payments independently. However, by managing booking permissions, you can restrict user access to booking certain resources when needed.
Prerequisites:
To ensure proper management of the booking application, it is crucial to fulfill the following requirements:
Go to the Location > Settings > Support page > and set the "Public" visibility so all users can submit booking applications and see administrators' replies to their applications.
Enable account and tracking notifications to receive push or email whenever users book or apply for a resource.
Understand booking permissions
Administrators can enable the booking permissions for the following resources:
Rooms
Desks
Parking lots
Offices
The values selected in the "Visibility" and "Booking" properties define the booking permission for the resource. If the values selected in the "Visibility" and "Bookings" properties differ, then some users are restricted from creating bookings and can only apply for them. To understand and use the visibility settings, check this article.
Administrators can choose the following options in the "Bookings" property:
Administrators | Only administrators can make bookings immediately, while all the other users can apply for bookings. |
Location Members | Administrators and location members can make bookings immediately, while all the other users can apply for bookings. |
Network Members | Administrators, location members, and network members can make bookings immediately, while external users can apply for bookings. |
Public | All users can make bookings for the parking lot immediately. |
The "Booking" permission is set as "Public" by default.
Configure booking permissions
Go to the Settings page > select the resource page you want to configure booking permission for.
Add or edit a chosen resource and configure the "Visibility" and "Booking" permissions for the resource that requires administrator verification. The "Visibility" permission determines who can see a resource and the "Booking" permission determines who can book a resource immediately. When configuring booking permission, an administrator should choose an appropriate user role. Understand user roles.
3. Once the permissions are configured, press Save.
For example, if the "Visibility" permission is "Public" and the "Booking" permission is "Location Members", it means that everyone can view your resource but only location members can book it independently. Other users can apply for the booking.
How users apply for a booking
Go to the page with a required resource in your app.
Select the necessary resource, date, and time, and press
Apply.
If the Support page is disabled in the location or doesn't have "Public" visibility, users see the "No permission to complete the action" error and cannot apply.
How administrators manage booking applications
Once the user submits a booking application, a new ticket appears on the Support page. The administrators manage the support ticket and can request any necessary verification documents or communicate with the user via the ticket.
If the booking is approved, click on the user's name in the support ticket to invite them as a member of the app and allow them to book the necessary resource and make the payment or issue a one-off invoice for the booking to them.
Use Cases
Rooms | Restricting room booking permissions is perfect for:
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Desks | Restricting desk booking permissions is perfect for:
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Parking lots | Restricting parking booking permissions is perfect for:
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Offices | Restricting offices booking permissions is perfect for:
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