Sometimes, you don't want your entire team to have access to everything in Spacebring. Use the administrator permissions feature when you need to:
Restrict admin access to certain modules
Assign different responsibilities across your team
Prevent admins from viewing or editing sensitive information
Customizing administrators' permissions is only available on Pro and Enterprise plans.
Understand permissions
Permission | Description |
Administrators | This permission enables administrators to invite other administrators, grant administrator status to existing users, and manage all user permission settings. |
Customers | Administrators with only this permission can view & invite users/companies,view Billing page, manage credits/day passes, remove users, change alternative currency, create/edit resources, create visit requests, create Analytics reports. |
Billing | Administrators with this permission can manage and create subscriptions and contracts, create, issue and manage invoices, create/edit/delete plans, create/edit/delete credit packages and create/delete discounts. |
Bookings | Administrators always regain read-only access to Rooms, Desks, Offices, Parking, and Equipment pages. Without this permission, they cannot create bookings in the admin dashboard, manage users' bookings or issue refunds for bookings. |
Feed | Administrators always regain read-only access to the Feed page. Without this permission, they cannot edit, pin, or delete posts or delete users' comments. They also can't create posts from the admin dashboard. |
Events | Administrators always regain read-only access to the Events page. Without this permission, they cannot create or manage events, manage users' tickets, or issue refunds for tickets. |
Shop | Administrators always regain access to view shop products and orders. Without this permission, they cannot create or manage products, manage users' orders, or issue refunds for orders. |
Benefits | Administrators always regain access to view benefits and applications. Without this permission, they cannot add or manage benefits. |
Support | Administrators always regain access to view all support tickets and guides. Without this permission, they cannot create and manage support tickets and guides. |
Analytics | Without this, administrators cannot access the Analytics page. |
Settings | Without this, administrators cannot access or make any changes to the Location settings and Integrations. They gain view-only access to Plans, Credit packages, Discounts, and Resources, but cannot edit or delete them. |
Key considerations
If the owner becomes an administrator, they regain access as an administrator with all permissions.
Administrators only receive notifications about user activities in the modules they have permissions for. Administrators can configure notifications they want to receive on the Notifications page, but they will only get the enabled notifications if they have a permission for the corresponding module. For example, an administrator will not receive notifications about invoice payments if they enable "Invoices" notifications while having no permission for Billing.
Customize permissions
You can manage permissions upon inviting a new administrator or editing them.
If you want to edit the existing permissions of the invited administrator, do the following:
Go to Spacebring > Customers > open the administrator.
Press the menu (...) top right > select
Edit.
Manage the necessary permissions and press
Save.
Best practices
Administrators can have different roles in your space, and based on their responsibilities, they need access to specific pages only.
We recommend you give the following permissions to such teammates:
Account manager: enable all permissions to invite members and create companies, manage subscriptions, and edit any content in the location if necessary.
Event manager: enable "Feed" and "Events" permissions. The administrator will be able only to manage feed posts, create new events, and handle new event registrations.
Accountant: enable the "Analytics" permission. The administrator will be able to access Analytics page and download custom reports on payments and invoices from there.