This guide covers how to manage your space faster, smarter, and simpler with the help of Spacebring.
How Spacebring automates your work
Once you complete the setup of your locations and network in Spacebring, and all members are invited, here is what happens next.
Invoice & payments automation
Your members start receiving and paying for invoices as soon as their subscriptions renew:
Members are charged for invoices automatically on a weekly, monthly, quarterly, semi-annual, or annual basis.
New members join the location by signing up for plans by themselves.
Tips for the finance team:
The team in charge of payments at your space can keep track of the following:
Track paid and failed invoices via the Notifications page.
See how many unpaid invoices are left on the Customers page and resend them to customers.
Track all payments received on the Analytics page
Self-served room & desk bookings
Members book rooms or hot desks with credits, for free or with the invoice.
Nonmembers locate the member web portal and mobile app via marketing site integration or social media and make one-off bookings.
Tips for the receptionists:
To see the space availability and welcome your customers, the receptionist can do the following:
Check what rooms are available and when from the Rooms page.
View the daily desk availability from the Desks page.
Receive admin notifications about new bookings to react and welcome new customers quickly.
Check the Customers page to get more information on all members and nonmembers.
Building community
Members and nonmembers engage with new Feed posts, join events, and enjoy other benefits.
Members contact administrators via Support to ask questions and deliver feedback.
Tips for community managers:
Make the Feed page the single source of notifying members about important news to keep all conversations and user engagement in a single channel.
Post events on the Events page and share links to join them on social media, the marketing site, the Feed page, etc.
Promote the app everywhere in the location by placing QR codes.