Contracts are the individual agreements between you and your space member. Contracts provide a seamless, centralized solution for managing all your membership agreements.
This feature is currently in beta. While we work to fully optimize it, its functionality and appearance may change, and it might not be fully stable. We welcome your feedback at [email protected].
Contracts are designed to simplify your onboarding process and ensure legal protection:
When you need members to formally sign off on liability waivers, building rules, or regulations (e.g., liability for damages, general conduct).
To require a digital signature before a member is allowed to proceed to payment or activate their plan, ensuring compliance precedes financial commitment.
To attach specific, separate legal agreements to individual membership plans.
To eliminate the administrative burden of using third-party tools by allowing admins to create, send, track, and file contracts seamlessly within Spacebring.
To generate contracts that automatically reflect the dedicated resource being leased (e.g., the specific desk or office) and link the document to the customer.
Prerequisites
To start using contracts, make sure you've completed the following prerequisites:
Enable the "Contracts" switch on the Location settings > Contracts page.
Create a contract
To formalize your agreements and begin the digital signature process, you'll need to create contracts for your customers. To create a contract, follow these steps:
Go to the Billing > Contracts page.
Press
Create contractin the top-right corner.
Select either the "Company" or "User" tab > configure contract details.
Customer - select the customer for whom you're creating a contract.
Template - select the necessary contract template.
Set the dates:
Expiration date - the deadline for signatories to sign. If not signed by that date, the contract will be auto-declined. The expiration date must be before the start date.
Start date, End date - the dates defining the customer's subscription period.
In the "Items" section, press
Addto select the plan/plans included in the contract.Manage the "Create subscription on issue" switch:
If enabled, the customer's subscription will be created automatically on the selected start date once all signatories have signed the contract.
If disabled, the contract will be marked as signed, but the administrator will need to manually create the corresponding subscription afterwards.
If there is a signatory from your location, enable the "Signatory for..." switch and add the signatory details.
In the "Signatory for customer" section, add the signatory details or press
Prefill frombutton.
4. Press Create.
Once you create the contract, double-check its details before issuing it to the customer.
Issue a contract
Open the contract and select one of the following options:
Press
Issueto collect the contract signature manually.Press
Issue with eSignatureto collect the contract signature automatically.
Once issued, the customer can view the contract in member web portal or mobile apps. If the contract is issued with eSignature, the customer also receives an email and can e-sign the contract.
Administrators can adjust or delete the contract until it's in the "Draft" status. For this, open the contract > press the (...) button top right > select "Edit" or "Delete".
Deleting the contract is irreversible and cannot be undone.
View a contract
Administrators
To get an overview of all existing contracts, go to Billing > Contracts page. Use filters to find a specific contract.
Alternatively, to view a contract of a specific customer, go to Customers > open the customer profile > Contracts page.
Users
To access a contract, users go to Membership > Billing > Contracts page in member web portal on mobile apps. On that page, customers can review the contract and proceed with the electronic signature.
